Merchant Terms

These terms describe the current development version of Workroom Production, operated by Derek Zhang, an individual based in China. Contact: whitleylobalbo315@gmail.com.

Development notice. This policy describes the current development hosting for Workroom on Cloudflare Workers with a SQLite-backed Durable Object. It is authorized for synthetic development-store testing, not real merchant production use or public merchant launch. The service is limited to authorized development-store testing.

Service Scope

Workroom helps authorized Shopify staff turn individual order items into production work orders. Staff can organize specifications, record customer-confirmation references, release a version for production, record quality checks and rework, and print authenticated versioned work sheets.

Workroom records the merchant's own confirmation. It does not independently verify customer approval, provide a customer approval portal, manufacture goods, create embroidery machine files, arrange delivery, modify Shopify fulfillment or refunds, send customer messages, or host artwork files. Optional AI drafting can organize merchant-pasted production requirements into editable suggestions, but it does not confirm, release, quality-check, price, schedule, or manufacture an order.

Development-Only AI Drafting

AI drafting is not part of the public merchant feature set submitted for review. It is enabled only for the operator's explicitly allowlisted synthetic development store. Availability of the core app does not enable AI for another store.

MiniMax-M3 can organize text deliberately pasted into the AI draft helper. Generation requires a separate opt-in to send that text to MiniMax in China. You must be authorized to share the submitted information. Workroom does not automatically send source orders, customer fields or saved work orders to the model.

Suggestions can be incomplete or incorrect. Review each selected value, including case and line breaks, then save the draft through the normal workflow. The model does not record customer consent, release production, check physical goods, generate artwork or change Shopify orders. Manual editing remains available when AI is disabled or unavailable.

The current development feature permits up to 10 AI attempts per shop per UTC day, with a shared service limit of 50 attempts per UTC day. Failed dispatched requests count. These limits are separate from first-release allowances; AI is not an unlimited or guaranteed plan entitlement. No automatic retry, top-up, merchant AI overage fee or new Shopify charge is added.

Merchant Responsibilities

You must be authorized to act for the Shopify store and to process the information entered into Workroom.
Use only information needed for production. Do not enter payment-card information, passwords, health records, or other unnecessary sensitive information.
Use AI drafting only for production text you are authorized to process. Do not paste unnecessary personal data, sensitive information, credentials, or private artwork links into the AI draft box.
Before release, check text, line breaks, colors, placement, dimensions, quantity, and artwork references against the current order and your customer agreement.
Keep artwork references private. Workroom stores the link or description rather than fetching or hosting artwork.

Merchant Data Processing Agreement

This section forms part of these terms and the linked Privacy Notice. For store customer data handled to provide Workroom, the merchant determines the purpose and lawful basis as controller, and Derek Zhang processes that data on the merchant's documented instructions as processor. Installing the app, choosing its workflows, and verified support or privacy requests constitute instructions within the stated service scope. This agreement currently covers authorized development testing; it does not authorize real merchant production onboarding.

Processing consists of receiving minimal Shopify order and order-line information, storing and displaying production specifications and history, checking source changes, exporting records at the merchant's request, and deleting records. Data subjects can include the merchant's customers and authorized staff. The data categories, providers, access controls and retention schedule are described in the Privacy Notice. Workroom will not sell customer data, use it for advertising or profiling, or use it for its own model training.

The merchant is responsible for necessary notices, a lawful basis, applicable customer permissions and the accuracy of its instructions. Workroom will follow verified instructions to correct, export or erase records within its service, subject to applicable legal obligations, and will inform the merchant if an instruction cannot be fulfilled. Access is limited to authorized staff and the operator for support, security and privacy operations under confidentiality obligations.

The merchant authorizes Cloudflare to host the core service as a subprocessor under applicable provider terms. Shopify is the merchant's source platform for orders, identity and billing. MiniMax is excluded from public merchant processing and remains restricted to operator synthetic tests. Workroom will disclose a material change of processing provider before enabling it for affected merchants, and remains responsible for its processing obligations. This agreement does not assert that provider-specific terms or international transfer safeguards have already been established for every jurisdiction.

Workroom will maintain the stated access, encryption and retention controls; notify the merchant without undue delay after becoming aware of a personal data breach affecting its data; and reasonably assist with verified rights requests and information needed to assess these controls. On termination, access ends and data follows the mandatory privacy erasure process and disclosed retention schedule. Merchant-held exports and printouts remain the merchant's responsibility. Where applicable law requires additional transfer safeguards or agreements, these must be in place before real merchant onboarding.

Versions and Printed Copies

Released specifications belong to a recorded version. Revisions require a new confirmation and release. A changed or cancelled Shopify source can pause production. Printed sheets can become outdated, so staff should check the current authenticated version before use.

AI suggestions are draft assistance only. Applying a suggestion changes the unsaved form for staff review. The merchant remains responsible for checking the exact text, color, placement, size, source order, customer agreement, and release confirmation before saving or releasing a version.

Merchants control downloaded CSV files and printed copies. Deleting content in Workroom does not retrieve files or paper copies already kept by the merchant.

Plans and Billing

Free includes the first successful release of 10 different order-line work orders per shop in total, with no monthly reset or time limit. Standard is configured at US$19 every 30 days and includes 100 first releases per verified Shopify billing cycle. A product line with multiple pieces counts as one work order. Drafts, later revisions, and rework of the same work order do not consume another first-release allowance.

Plans are selected and approved through Shopify. The authorized development store has tested Standard at an effective price of US$0; this is not a merchant payment. Always read Shopify's approval page for the effective price and timing of a plan change. Workroom uses the current server-verified plan and actual billing cycle, including any scheduled change.

There is no annual option, time-limited paid trial, usage charge, or overage charge. When the allowance is exhausted or cannot be verified, new first releases are blocked. Already released work orders remain available for production, quality checks, rework, and export, subject to authentication, current terms, source changes, and version checks.

Ordinary content deletion and uninstall/reinstall do not reset recorded usage. Mandatory privacy erasure takes precedence over retaining anti-reset identifiers when no lawful retention exception applies.

Ending Use

You may uninstall through Shopify. Uninstalling disables access and stops new synchronization. Deletion follows the privacy workflow described in the privacy notice. Deleted production content cannot be restored through Workroom.

We do not promise uninterrupted availability or a particular business result. Material changes to these terms must be published with an updated version and a fresh acknowledgement where required.